Taking a Job from beginning to end

 

 

  • Make sure you have the most recent Software and Masters. If necessary, a newer version of SpecsIntact can be downloaded from the SpecsIntact web site.  New versions of the UFGS Master can be downloaded from the DOD WBDG.

 

  • Ask the engineer if the Job will use MasterFormat™ 1995 or MasterFormat™ 2004 Section Numbers and Titles.

 

  • Print the Master Table of Contents with Scope (which lists the Section numbers, Titles, and a brief descriptions of each Section in the Master).

 

  • Give this list to your engineer so that the Sections necessary for the Job can be determined.

 

  • When the engineer returns the list, print the Sections requested. Before printing them, ask whether they should show English or Metric Units of Measure, and make sure that you also show the Notes.

 

  • When you receive the marked-up Sections from the engineer, make certain to ask whether you are required to show the edits using the Revisions feature.

 

  • Create the Job and add the Sections requested. Remember that the software will automatically add two Sections, which are necessary for processing the Job.

MasterFormat™ 1995 Example:  - 01330 Submittal Procedures and 01420 Sources for Reference Publications Sections.

 

MasterFormat™ 2004 Example:  - 01 33 00 Submittal Procedures and 01 42 00 Sources for Reference Publications Sections.

 

  • Before you begin to edit your Job, you should Tailor the Submittal Procedures Section from File | Tailor, select Tailor Job. For more information, see Help Topic "Tailor"

 

  • Begin editing, and remember to always edit with Tags visible on the screen. You can also toggle on and off the Marks, Notes, and Revisions (if you're using Revisions). Save your Section often as you edit. When you do, it will produce a Validation Log that will flag certain mistakes (the Validation Log can be turned on or off from Tools | Options | Save screen).

 

  • Use the Process & Print/Publish function to generate the Reports and perform Reconciliation (processing the entire Job for accuracy), and correct any errors or discrepancies found. Don't forget to rerun the reports after any changes and until all findings are resolved.

 

  • Run a Spell Check after all changes are made.

 

  • Visually check the formatting by toggling off all the screen elements. Check spacing and lines. Generally, you should have one blank line between paragraphs. Turn Tags and Marks back on before deleting any blank lines.

 

  • Create the finished Job (selecting all the Reconciliation options) choosing the output file type desired -- SI print (.prn) files can be sent directly to the printer, while PDF and Word files are only produced electronically. These files can be printed to paper through the SI Explorer. Remember the Submittal Register is not visible in the SI Explorer (except in PDF), nor is an .rtf cover sheet, and they cannot be produced if you are using Word for your output format.

 

  • Don't forget to make a Backup of your Job.