USACE / NAVFAC / AFCESA / NASA UFGS-01 20 00.00 20 (July 2006)
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Preparing Activity: NAVFAC Superseding
UFGS-01 20 00.00 20 (April 2006)
UNIFIED FACILITIES GUIDE SPECIFICATIONS
References are in agreement with UMRL dated January 2009
SECTION 01 20 00.00 20
PRICE AND PAYMENT PROCEDURES
07/06
NOTE: This guide specification covers the requirements for payment instruction
paragraphs required for use in all projects.
Edit this guide specification for project specific requirements by adding, deleting,
or revising text. For bracketed items, choose applicable items(s) or insert
appropriate information.
Remove information and requirements not required in respective project, whether
or not brackets are present.
Comments and suggestions on this guide specification are welcome and should
be directed to the technical proponent of the specification. A listing of technical
proponents, including their organization designation and telephone number, is
on the Internet.
Recommended changes to a UFGS should be submitted as a Criteria Change Request
(CCR).
This guide specification includes tailoring options for EFD and EFA regional
requirements. Selection or deselection of a tailoring option will include or
exclude that option in the section, but editing of the resulting section to
fit the project is still required.
NOTE: When Section 01 31 17.00 20 is included in the project, the information
required by this Section for the Schedule of Prices will be an intregal part
of the cost-loaded Network Analysis Schedule and its Mathematical Analysis.
Delete the requirement in this section for the submittal of the Schedule of
Prices and edit the remainder of the section appropriately.
PART 1 GENERAL
1.1 REFERENCES
NOTE: This paragraph is used to list the publications cited in the text of
the guide specification. The publications are referred to in the text by basic
designation only and listed in this paragraph by organization, designation,
date, and title.
Use the Reference Wizard's Check Reference feature when you add a RID outside
of the Section's Reference Article to automatically place the reference in the
Reference Article. Also use the Reference Wizard's Check Reference feature
to update the issue dates.
References not used in the text will automatically be deleted from this section
of the project specification when you choose to reconcile references in the
publish print process.
The publications listed below form a part of this specification to the extent referenced. The publications are
referred to within the text by the basic designation only.
[U.S. ARMY CORPS OF ENGINEERS (USACE)EP-1110-1-8(2005) Construction Equipment Ownership and Operating Expense Schedule, Vol 1-12]1.2 SUBMITTALS
NOTE: Review submittal description (SD) definitions in Section 01 33 00 SUBMITTAL
PROCEDURES and edit the following list to reflect only the submittals required
for the project. Submittals should be kept to the minimum required for adequate
quality control.
A “G” following a submittal item indicates that the submittal requires Government
approval. Some submittals are already marked with a “G”. Only delete an existing
“G” if the submittal item is not complex and can be reviewed through the Contractor’s
Quality Control system. Only add a “G” if the submittal is sufficiently important
or complex in context of the project.
For submittals requiring Government approval on Army projects, a code of up
to three characters within the submittal tags may be used following the "G"
designation to indicate the approving authority. Codes for Army projects using
the Resident Management System (RMS) are: "AE" for Architect-Engineer; "DO"
for District Office (Engineering Division or other organization in the District
Office); "AO" for Area Office; "RO" for Resident Office; and "PO" for Project
Office. Codes following the "G" typically are not used for Navy, Air Force,
and NASA projects.
Choose the first bracketed item for Navy, Air Force and NASA projects, or choose
the second bracketed item for Army projects.
Government approval is required for submittals with a "G" designation; submittals not having a "G" designation
are [for Contractor Quality Control approval.][for information only. When used, a designation following the
"G" designation identifies the office that will review the submittal for the Government.] The following shall
be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:
SD-01 Preconstruction Submittals
Schedule of prices; G
1.3 SCHEDULE OF PRICES
1.3.1 Data Required
[This contract requires the use of a cost-loaded Network Analysis Schedule. The information required for the
Schedule of Prices will be entered as an intregal part of the Network Analysis Schedule (NAS) and its Mathematical
Analysis.] [Within [15] [_____] calendar days of notice of award, prepare and deliver to the Contracting Officer
a schedule of prices (construction contract) on the forms furnished by the Government.] Provide a detailed breakdown
of the contract price, giving quantities for each of the various kinds of work, unit prices, and extended prices
therefor.
[1.3.2 Construction Categories
NOTE: Include this paragraph for projects funded under the military construction
(MCON) programming system and list construction category numbers and descriptions.
This information will be provided by the Government.
The following construction categories apply to work covered by this specification:
CATEGORY DESCRIPTION
[_____] [_____]
Divide detailed breakdown into each construction category, stated in this contract. Subcontractors who may be
involved in work under more than one of these categories shall be advised of this requirement in order to furnish
such data without delay. Construction categories given above may be modified by the Contracting Officer as necessary
during course of work.
]1.3.3 Schedule Instructions
Payments will not be made until the [Schedule of Prices][cost-loaded NAS] has been submitted to and accepted
by the Contracting Officer. Identify the cost for site work, and include incidental work to the 1.5 m 5 foot
line. Identify costs for the building(s), and include work out to the 1.5 m 5 foot line. Work out to the 1.5
m 5 foot line shall include construction encompassed within a theoretical line 1.5 m 5 feet from the face of
exterior walls and shall include attendant construction, such as cooling towers, placed beyond the 1.5 m 5 foot
line.
[1.3.4 Schedule Requirements for HVAC TAB
The field work Section 23 05 93 TESTING, ADJUSTING AND BALANCING shall be broken down in the [Schedule of Prices
and in the Construction Progress Documentation][cost-loaded NAS] by separate line items which reflect measurable
deliverables. Specific payment percentages for each line item shall be determined on a case by case basis for
each contract. The line items shall be as follows:
a. Approval of Design Review Report: The TABS Agency is required to conduct a review of the
project plans and specifications to identify any feature, or the lack thereof, that would preclude
successful testing and balancing of the project HVAC systems. The resulting findings shall
be submitted to the Government to allow correction of the design. The progress payment shall
be issued after review and approval of the report.
b. Approval of the pre-field engineering report: The TABS Agency submits a report which outlines
the scope of field work. The report shall contain details of what systems will be tested, procedures
to be used, sample report forms for reporting test results and a quality control checklist of
work items that must be completed before TABS field work commences.
c. Season I field work: Incremental payments are issued as the TABS field work progresses.
The TABS Agency mobilizes to the project site and executes the field work as outlined in the
pre-field engineering report. The HVAC water and air systems are balanced and operational data
shall be collected for one seasonal condition (either summer or winter depending on project
timing).
d. Approval of Season I report: On completion of the Season I field work, the data is compiled
into a report and submitted to the Government. The report is reviewed, and approved, after
ensuring compliance with the pre-field engineering report scope of work.
e. Completion of Season I field QA check: Contract QC and Government representatives meet
the TABS Agency at the jobsite to retest portions of the systems reported in the Season I report.
The purpose of these tests are to validate the accuracy and completeness of the previously submitted
Season I report.
f. Approval of Season II report: The TABS Agency completes all Season II field work, which
is normally comprised mainly of taking heat transfer temperature readings, in the season opposite
of that under which Season I performance data was compiled. This data shall be compiled into
a report and submitted to the Government. On completion of submittal review to ensure compliance
with the pre-field engineering report scope, progress payment is issued. Progress payment is
less than that issued for the Season I report since most of the water and air balancing work
effort is completed under Season I.
]1.4 CONTRACT MODIFICATIONS
In conjunction with the Contract Clause "DFARS 252.236-7000, Modification Proposals-Price Breakdown," and where
actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting
records, equipment use rates shall be based upon the applicable provisions of the EP-1110-1-8.
1.5 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT
NOTE: Use this article "Contractor's Invoice and Contract Performance Statement,"
for all projects, except those in LANTNAVFACENGCOM.
1.5.1 Content of Invoice
Requests for payment will be processed in accordance with the Contract Clause "FAR 52.232-27, Prompt Payment
Construction Contracts."
a. The Contractor's invoice certified by QC, on the form furnished by the Government for this
purpose, showing in summary form, the basis for arriving at the amount of the invoice. Submit
original and five copies.
b. The Contract Performance Statement on the form furnished by the Government for this purpose,
showing in detail, the estimated cost, percentage of completion, and value of completed performance
[for each of the construction categories stated in this contract]. Submit original and two
copies.
c. Final invoice shall be accompanied by Final Release Form. If the contractor is incorporated,
the release shall contain the corporate seal. An officer of the corporation shall sign the
release and the corporate secretary shall certify the release
NOTE: Select appropriate bracketed text regarding construction schedule and
network mathematical analysis. Select construction schedules when Section 01
32 16.00 20 is included in the project. Select network mathematical analysis
when Section 01 32 17.00 20 is included in the project.
d. [Updated construction and equipment delivery schedules (two copies).][Updated network mathematical
analysis (three copies).]
e. Contractor Safety Self Evaluation Checklist (original)
[1.5.2 Mailing of Invoices
a. All invoices shall be forwarded with specific marking on the envelope. This marking shall
be in the front lower left hand corner, in large letters, "INVOICES - ENCLOSED."
b. Invoices not completed in accordance with contract requirements will be returned to the
Contractor for correction of the deficiencies.
c. Final invoices not accompanied by Final Release Form will be considered incomplete and will
be returned to the Contractor.
][1.6 CONTRACTOR'S INVOICE
NOTE: Use this article "Contractor's Invoice" for LANTNAVFACENGCOM projects.
NOTE: For projects at Naval Station Guantanamo Bay, Cuba, include the last
bracketed option, "Materials on Site."
NOTE: Delete requirement for affidavits on overseas projects, except Puerto
Rico. Also delete the listing for number of copies of affidavit when it is
not required for overseas projects. Select appropriate bracketed expressions
regarding progress schedule and network mathematical analysis. Progress schedules
are used except for projects utilizing network mathematical analysis.
1.6.1 Content of Invoice
Requests for payment in accordance with the terms of the contract shall consist of the following:
a. Contractor's Invoice on NAVFAC Form 7300/30, which shall show, in summary form, the basis
for arriving at the amount of the invoice.
b. Contractor's Monthly Estimate for Voucher (LANTNAVFACENGCOM Form 4-4330/110 (New 7/84)),
with subcontractor and supplier payment certification.
[c. Affidavit to accompany invoice (LANTDIV NORVA Form 4-4235/4 (Rev. 5/81)).]
d. Updated copy of submittal register.
[e. Updated copy of progress schedule. Furnish as specified in "FAR 52.236-15, Schedules for
Construction Contracts."]
[f. Network mathematical analysis.]
[g. Include Contractor's Final Release Form.]
[h. Materials on Site]
1.6.2 Quantities of Monthly Invoices and Supporting Forms
Forms will be furnished by the Contracting Officer. Requests for payment shall be processed in accordance with
"FAR 52.232-5, Payments Under Fixed-Price Construction Contracts." Monthly invoices and supporting forms for
work performed through the anniversary award date of the contract shall be submitted to the Contracting Officer
within 5 calendar days of the date of invoice (e.g., contract award date is the 7th of the month, the date of
each monthly invoice shall be the 7th and the invoice shall be submitted by the 12th of the month) in the following
quantities:
a. Contractor's invoice - Original and five copies
b. Contractor's monthly estimate for voucher - Original and two copies shall be required on
jobs where there is a schedule of prices
[c. Affidavit - Original]
d. Updated submittal register - Two copies
[e. Progress schedule - Two copies]
[f. Network mathematical analysis - Three copies]
g. Contractor Safety Self Evaluation Checklist (original)
]1.7 PAYMENTS TO THE CONTRACTOR
Payments will be made on submission of itemized requests by the Contractor which comply with the requirements
of this section, and will be subject to reduction for overpayments or increase for underpayments made on previous
payments to the Contractor.
NOTE: Use the following paragraph for PACNAVFACENGCOM projects.
a. Basis for Contracting Officer's consideration to allow progress payment for material delivered
on the site (but not installed) and for completed preparatory work, as authorized under FAR
52.232-5(b), shall be (1) major high cost items and (2) long lead special order items. Materials
that will not be paid for prior to installation include, but are not limited to, bulk quantities
such as nails, fasteners, conduits, gypsum board, etc. In the request for progress payment,
such items shall be specifically identified in the Contractor's estimates of work submitted
for the Contracting Officer's approval in accordance with paragraph entitled "Schedule of Prices"
above. At the time of invoicing, the amount billed shall be supported by documents establishing
its value.
1.7.1 Obligation of Government Payments
The obligation of the Government to make payments required under the provisions of this contract will, at the
discretion of the Contracting Officer, be subject to reductions and/or suspensions permitted under the FAR and
agency regulations including the following in accordance with "FAR 32.503-6:
a. Reasonable deductions due to defects in material or workmanship;
b. Claims which the Government may have against the Contractor under or in connection with
this contract;
c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made
to the Contractor; and
d. Failure to provide up to date record drawings not current as stated in Contract Clause "FAC
5252.236-9310, Record Drawings."
1.7.2 Payment for Materials Offsite
NOTE: For LANTNAVFACENGCOM projects, this paragraph shall only be used as directed
by the Contracting Officer.
Payments may be made to the Contractor for materials stored off construction sites under the following conditions:
a. Conditions described in the paragraph entitled "Payments to the Contractor";
b. Material within [a distance of [80] [_____] km [50] [_____] miles by streets and roads to]
[the county of] the construction site;
c. Materials adequately insured and protected from theft and exposure;
d. Materials not susceptible to deterioration or physical damage in storage or in transit to
the job site are acceptable for progress payments. Items such as steel, machinery, pipe and
fittings, precast/prestressed concrete piles, and electrical cable are acceptable; items such
as gypsum wallboard, glass, insulation, and wall coverings are not;
e. Materials in transit to the job site or storage site are not acceptable for payment; and
f. Conditions specified in "FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts."
[1.7.3 Payment for Materials On Site
NOTE: Include this paragraph for projects located at Guantanamo Naval Base.
Payment may be made for materials delivered to the site but not yet incorporated into the construction. Materials
on site shall be listed as a separate item on he Contract Performance Statement. The value of the materials
shall be supported by the Schedule of Prices and a separate list of all materials being invoiced shall be submitted
with the invoice in the following format:
MATERIAL ON MATERIAL MATERIAL MATERIAL
SITE LAST RECEIVED CONSUMED ON
ITEM PERIOD + THIS PERIOD - THIS PERIOD = SITE
]1.8 EQUITABLE ADJUSTMENTS: WAIVER AND RELEASE OF CLAIMS
NOTE: For LANTNAVFACENGCOM, include the following paragraph for projects in
the Mediterranean.
a. Whenever the Contractor submits a claim for equitable adjustment under any clause of this
Contract which provides for equitable adjustment of the Contract, such claim shall include all
types of adjustments in the total amounts to which the clause entitles the Contractor, including,
but not limited to, adjustments arising out of delays or disruptions or both caused by such
change.
b. Except as the parties may otherwise expressly agree, the Contractor shall be deemed to have
waived (1) any adjustments to which it otherwise might be entitled under the clause where such
claim fails to request such adjustments, and (2) any increase in the amount of equitable adjustments
additional to those requested in its claim.
c. The Contractor agrees that, if required by the Contracting Officer, he will execute a release,
in form and substance satisfactory to the Contracting Officer, as part of the supplemental agreement
setting forth the aforesaid equitable adjustment. The Contractor further agrees that such release
shall discharge the Government, its officers, agents and employees, from any further claims,
including but not limited to, further claims arising out of delays or disruptions or both caused
by the aforesaid change.
1.9 CHANGES ESTIMATES
NOTE: For LANTNAVFACENGCOM, include the following paragraph for projects in
the Mediterranean.
In making all equitable adjustments under the Changes Clause, compensation for additions will be based upon estimated
costs at the time the work is performed and credit for deductions will be based upon estimated costs at the time
the Contract was made. In arriving at the amount of the change in price, if any, allowance may be made for profit
overhead and general expenses, plant rental and other similar items.
PART 2 PRODUCTS
Not Used
PART 3 EXECUTION
Not Used