USACE / NAVFAC / AFCESA / NASA UFGS-02 84 16 (April 2006)
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Preparing Activity: NAVFAC Replacing without change
UFGS-13286 (August 2004)
UNIFIED FACILITIES GUIDE SPECIFICATION
References are in agreement with UMRL dated January 2009
SECTION 02 84 16
HANDLING OF LIGHTING BALLASTS AND LAMPS CONTAINING PCBs AND MERCURY
04/06
NOTE: This guide specification covers the requirements for requirements for
removal and disposal of polychlorinated biphenyl (PCB) containing lighting ballasts
and mercury containing lamps, and the handling of resulting wastes.
Edit this guide specification for project specific requirements by adding, deleting,
or revising text. For bracketed items, choose applicable items(s) or insert
appropriate information.
Remove information and requirements not required in respective project, whether
or not brackets are present.
Comments and suggestions on this guide specification are welcome and should
be directed to the technical proponent of the specification. A listing of technical
proponents, including their organization designation and telephone number, is
on the Internet.
Recommended changes to a UFGS should be submitted as a Criteria Change Request
(CCR).
NOTE: Do not use this section if, in addition to ballasts, other PCB removal
and disposal is included in the job, but use Section 02 84 33 REMOVAL AND DISPOSAL
OF POLYCHLORINATED BIPHENYLS (PCBS) and include the removal and disposal of
the ballasts in that section. Also, use Section 02 84 33 where a significant
number of ballasts are known to be leaking.
PART 1 GENERAL
1.1 REFERENCES
NOTE: This paragraph is used to list the publications cited in the text of
the guide specification. The publications are referred to in the text by basic
designation only and listed in this paragraph by organization, designation,
date, and title.
Use the Reference Wizard's Check Reference feature when you add a RID outside
of the Section's Reference Article to automatically place the reference in the
Reference Article. Also use the Reference Wizard's Check Reference feature
to update the issue dates.
References not used in the text will automatically be deleted from this section
of the project specification when you choose to reconcile references in the
publish print process.
The publications listed below form a part of this specification to the extent referenced. The publications are
referred to within the text by the basic designation only.
[DISTRICT OF COLUMBIA MUNICIPAL REGULATIONS (DCMR)20 DCMR(1997) Environment - Chapters 40 to 70, Subtitle E: Hazardous Waste, Chapters 40 - 70][STATE OF MARYLAND CODE OF MARYLAND REGULATIONS (COMAR)COMAR 26.13(1988) Chapters .01- .13, Disposal of Controlled Hazardous Substances][STATE OF VIRGINIA ADMINISTRATIVE CODE (VAC)9 VAC 20-60Title 9, Agency 20, Chapter 60: Hazardous Waste Management Regulations9 VAC 20-80Title 9, Agency 20, Chapter 80: Solid Waste Management Regulations][U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)29 CFR 1910.1000Air Contaminants40 CFR 260Hazardous Waste Management System: General40 CFR 261Identification and Listing of Hazardous Waste40 CFR 262Standards Applicable to Generators of Hazardous Waste40 CFR 263Standards Applicable to Transporters of Hazardous Waste40 CFR 264Standards for Owners and Operators of Hazardous Waste Treatment, Storage, and Disposal Facilities40 CFR 265Interim Status Standards for Owners and Operators of Hazardous Waste Treatment, Storage, and Disposal Facilities40 CFR 268Land Disposal Restrictions40 CFR 270EPA Administered Permit Programs: The Hazardous Waste Permit Program40 CFR 273Standards For Universal Waste Management40 CFR 761Polychlorinated Biphenyls (PCBs) Manufacturing, Processing, Distribution in Commerce, and Use Prohibitions49 CFR 178Specifications for Packagings]1.2 REQUIREMENTS
Removal and disposal of PCB containing lighting ballasts and associated mercury-containing lamps. Contractor
may encounter leaking PCB ballasts.
1.3 DEFINITIONS
1.3.1 Certified Industrial Hygienist (CIH)
A industrial hygienist hired by the contractor shall be certified by the American Board of Industrial Hygiene.
1.3.2 Leak
Leak or leaking means any instance in which a PCB article, PCB container, or PCB equipment has any PCBs on any
portion of its external surface.
1.3.3 Lamps
Lamp, also referred to as "universal waste lamp", is defined as
the bulb or tube portion of an electric lighting device. A lamp is
specifically designed to produce radiant energy, most often in the
ultraviolet, visible, and infra-red regions of the electromagnetic
spectrum. Examples of common universal waste electric lamps include,
but are not limited to, fluorescent, high intensity discharge, neon,
mercury vapor, high pressure sodium, and metal halide lamps.
1.3.4 Polychlorinated Biphenyls (PCBs)
PCBs as used in this specification shall mean the same as PCBs, PCB containing lighting ballast, and PCB container,
as defined in 40 CFR 761, Section 3, Definitions.
1.3.5 Spill
Spill means both intentional and unintentional spills, leaks, and other uncontrolled discharges when the release
results in any quantity of PCBs running off or about to run off the external surface of the equipment or other
PCB source, as well as the contamination resulting from those releases.
1.3.6 Universal Waste
Universal Waste means any of the following hazardous wastes that
are managed under the universal waste requirements 40 CFR 273:
(1) Batteries as described in Sec. 273.2 of this chapter;
(2) Pesticides as described in Sec. 273.3 of this chapter;
(3) Thermostats as described in Sec. 273.4 of this chapter; and
(4) Lamps as described in Sec. 273.5 of this chapter.
1.4 QUALITY ASSURANCE
1.4.1 Regulatory Requirements
Perform PCB related work in accordance with 40 CFR 761 and [COMAR 26.13] [9 VAC 20-60 and 9 VAC 20-80] [20 DCMR
]. [Perform mercury-containing lamps storage and transport in accordance with 40 CFR 261, 40 CFR 264, 40 CFR 265
, 40 CFR 273 and [COMAR 26.13] [9 VAC 20-60 and 9 VAC 20-80] [20 DCMR].]
1.4.2 Training
Certified industrial hygienist (CIH) shall instruct and certify the training of all persons involved in the removal
of PCB containing lighting ballasts and mercury-containing lamps. The instruction shall include: The dangers
of PCB and mercury exposure, decontamination, safe work practices, and applicable OSHA and EPA regulations. The
CIH shall review and approve the PCB and Mercury-Containing Lamp Removal Work Plans.
1.4.3 Regulation Documents
Maintain at all times one copy each at the office and one copy each in view at the job site of 29 CFR 1910.1000
, 40 CFR 260, 40 CFR 261, 40 CFR 262, 40 CFR 263, 40 CFR 265, 40 CFR 268, 40 CFR 270, 40 CFR 273 and [COMAR 26.13
] [9 VAC 20-60 9 VAC 20-80] [20 DCMR] and of the Contractor removal work plan and disposal plan for PCB and for
associated mercury-containing lamps.
1.5 SUBMITTALS
NOTE: Review submittal description (SD) definitions in Section 01 33 00 SUBMITTAL
PROCEDURES and edit the following list to reflect only the submittals required
for the project. Submittals should be kept to the minimum required for adequate
quality control.
A “G” following a submittal item indicates that the submittal requires Government
approval. Some submittals are already marked with a “G”. Only delete an existing
“G” if the submittal item is not complex and can be reviewed through the Contractor’s
Quality Control system. Only add a “G” if the submittal is sufficiently important
or complex in context of the project.
For submittals requiring Government approval on Army projects, a code of up
to three characters within the submittal tags may be used following the "G"
designation to indicate the approving authority. Codes for Army projects using
the Resident Management System (RMS) are: "AE" for Architect-Engineer; "DO"
for District Office (Engineering Division or other organization in the District
Office); "AO" for Area Office; "RO" for Resident Office; and "PO" for Project
Office. Codes following the "G" typically are not used for Navy, Air Force,
and NASA projects.
Choose the first bracketed item for Navy, Air Force and NASA projects, or choose
the second bracketed item for Army projects.
Government approval is required for submittals with a "G" designation; submittals not having a "G" designation
are [for Contractor Quality Control approval.][for information only. When used, a designation following the
"G" designation identifies the office that will review the submittal for the Government.] The following shall
be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:
SD-07 Certificates
Qualifications of CIH[; G][; G, [_____]]
Training Certification[; G][; G, [_____]]
PCB and Lamp Removal Work Plan[; G][; G, [_____]]
PCB and Lamp Disposal Plan[; G][; G, [_____]]
SD-11 Closeout Submittals
Transporter certification of notification to EPA of their PCB waste activities and EPA ID numbers[;
G][; G, [_____]]
Certification of Decontamination
Certificate of Disposal and/or recycling. Submit to the Government before application for payment
within 30 days of the date that the disposal of the PCB and mercury-containing lamp waste identified
on the manifest was completed.
DD Form 1348-1
[Testing results]
1.6 ENVIRONMENTAL REQUIREMENTS
Use special clothing:
a. Disposable gloves (polyethylene)
b. Eye protection
c. PPE as required by CIH
1.7 SCHEDULING
Notify the Contracting Officer 20 days prior to the start of PCB and mercury-containing lamp removal work.
1.8 QUALITY ASSURANCE
1.8.1 Qualifications of CIH
Submit the name, address, and telephone number of the Industrial Hygienist selected to perform the duties in
paragraph entitled "Certified Industrial Hygienist." Submit training certification that the Industrial Hygienist
is certified, including certification number and date of certification or re certification.
1.8.2 PCB and Lamp Removal Work Plan
Submit a job-specific plan within [20] [_____] calendar days after award of contract of the work procedures to
be used in the removal, packaging, and storage of PCB-containing lighting ballasts and associated mercury-containing
lamps. Include in the plan: Requirements for Personal Protective Equipment (PPE), spill cleanup procedures and
equipment, eating, smoking and restroom procedures. The plan shall be approved and signed by the Certified Industrial
Hygienist. Obtain approval of the plan by the Contracting Officer prior to the start of PCB and/or lamp removal
work.
1.8.3 PCB and Lamp Disposal Plan
NOTE: If Government disposal of PCB waste is available by the station, then
omit this paragraph. Verify that Government disposal is available and make
arrangements if so.
Submit a PCB and lamp Disposal Plan with [45] [_____] calendar days after award of contract. The PCB and Lamp
Disposal Plan shall comply with applicable requirements of federal, state, and local PCB and Universal waste
regulations and address:
a. Estimated quantities of wastes to be generated, disposed of, and recycled.
b. Names and qualifications of each Contractor that will be transporting, storing, treating,
and disposing of the wastes. Include the facility location. Furnish two copies of EPA and
state PCB and mercury-containing lamp waste permit applications and EPA identification numbers,
as required.
c. Names and qualifications (experience and training) of personnel who will be working on-site
with PCB and mercury-containing lamp wastes.
d. Spill prevention, containment, and cleanup contingency measures to be implemented.
e. Work plan and schedule for PCB and mercury-containing lamp waste removal, containment, storage,
transportation, disposal and or recycling. Wastes shall be cleaned up and containerize daily.
PART 2 PRODUCTS
Not used.
PART 3 EXECUTION
3.1 WORK PROCEDURE
Furnish labor, materials, services, and equipment necessary for the removal of PCB containing lighting ballasts,
associated mercury-containing fluorescent lamps, [and high intensity discharge (HID) lamps]in accordance with
local, state, or federal regulations. Do not expose PCBs to open flames or other high temperature sources since
toxic decomposition by-products may be produced. Do not break mercury containing fluorescent lamps or high intensity
discharge lamps.
3.1.1 Work Operations
Ensure that work operations or processes involving PCB or PCB-contaminated materials are conducted in accordance
with 40 CFR 761, 40 CFR 262 40 CFR 263, and the applicable requirements of this section, including but not limited
to:
a. Obtaining suitable PCB and mercury-containing lamp storage sites.
b. Notifying Contracting Officer prior to commencing the operation.
c. Reporting leaks and spills to the Contracting Officer.
d. Cleaning up spills.
e. Inspecting PCB and PCB-contaminated items and waste containers for leaks and forwarding
copies of inspection reports to the Contracting Officer.
f. Maintaining inspection, inventory and spill records.
3.2 PCB SPILL CLEANUP REQUIREMENTS
3.2.1 PCB Spills
Immediately report to the Contracting Officer any PCB spills.
3.2.2 PCB Spill Control Area
Rope off an area around the edges of a PCB leak or spill and post a "PCB Spill Authorized Personnel Only" caution
sign. Immediately transfer leaking items to a drip pan or other container.
3.2.3 PCB Spill Cleanup
40 CFR 761, subpart G. Initiate cleanup of spills as soon as possible, but no later than 24 hours of its discovery.
Mop up the liquid with rags or other conventional absorbent. The spent absorbent shall be properly contained
and disposed of as solid PCB waste.
3.2.4 Records and Certification
Document the cleanup with records of decontamination in accordance with 40 CFR 761, Section 125, Requirements
for PCB Spill Cleanup. Provide test results of cleanup and certification of decontamination.
3.3 REMOVAL
3.3.1 Ballasts
NOTE: If there are less than 1600 lighting ballasts to be removed and disposed,
delete the bracketed sentence.
As ballast are removed from the lighting fixture, inspect label on ballast. Ballasts without a "No PCB" label
shall be assumed to contain PCBs and containerized and disposed of as required under paragraphs STORAGE FOR DISPOSAL
and DISPOSAL. If there are less than 1600 "No PCB" labeled lighting ballasts dispose of them as normal demolition
debris. [If there are more than 1600 "No PCB" labeled ballasts, establish whether the "No PCB" labeled ballasts
contain diethylhexyl phthalate (DEHP) either by test or by checking with the ballast manufacturer indicated on
the label. Submit testing results and/or written confirmation from the manufacturer to the Contracting Officer.
If the ballasts do not contain DEHP, dispose of them as normal construction debris. If they do contain DEHP,
dispose of them as hazardous material in accordance with Federal, State, and local regulations. As a basis of
bid assume ballasts with "No PCB" labels do not contain DEHP and may disposed of as normal construction debris.
If 1600 or more DEHP ballasts are disposed of in a 24 hour period, notify the National Response Team at 800-424-8802.]
3.3.2 Lighting Lamps
Remove lighting tubes/lamps from the lighting fixture and carefully place (unbroken) into appropriate containers
(original transport boxes or equivalent). In the event of a lighting tube/lamp breaking, sweep and place waste
in double plastic taped bags and dispose of as universal waste as specified herein.
3.4 STORAGE FOR DISPOSAL
3.4.1 Storage Containers for PCBs
49 CFR 178. Store PCB in containers approved by DOT for PCB.
3.4.2 Storage Containers for lamps
Store mercury containing lamps in appropriate DOT containers. The boxes shall be stored and labeled for transport
in accordance with 40 CFR 273.
3.4.3 Labeling of Waste Containers
Label with the following:
a. Date the item was placed in storage and the name of the cognizant activity/building.
b. "Caution Contains PCB," conforming to 40 CFR 761, CFR Subpart C. Affix labels to PCB waste
containers.
c. Label mercury-containing lamp waste in accordance with 40 CFR 273. Affix labels to all
lighting waste containers.
3.5 DISPOSAL
Dispose of off Government property in accordance with EPA, DOT, and local regulations at a permitted site.
3.5.1 Identification Number
Federal regulations 40 CFR 761, and 40 CFR 263 require that generators, transporters, commercial storers, and
disposers of PCB waste posses U.S. EPA identification numbers. The contractor shall verify that the activity
has a U.S. EPA generator identification number for use on the Uniform Hazardous Waste manifest. If not, the
contractor shall advise the activity that it must file and obtain an I.D. number with EPA prior to commencement
of removal work. For mercury containing lamp removal, Federal regulations 40 CFR 273 require that large quantity
handlers of Universal waste (LQHUW) must provide notification of universal waste management to the appropriate
EPA Region (or state director in authorized states), obtain an EPA identification number, and retain for three
years records of off-site shipments of universal waste. The contractor shall verify that the activity has a U.S.
EPA generator identification number for use on the Universal Waste manifest. If not, the contractor shall advise
the activity that it must file and obtain an I.D. number with EPA prior to commencement of removal work.
3.5.2 Transporter Certification
NOTE: Choose this option and subparagraphs if the Contractor is to dispose
of PCB waste.
Comply with disposal and transportation requirements outlined in 40 CFR 761 and 40 CFR 263. Before transporting
the PCB waste, sign and date the manifest acknowledging acceptance of the PCB waste from the Government. Return
a signed copy to the Government before leaving the job site. Ensure that the manifest accompanies the PCB waste
at all times. Submit transporter certification of notification to EPA of their PCB waste activities (EPA Form
7710-53).
3.5.2.1 Certificate of Disposal and/or Recycling
40 CFR 761. Certificate for the PCBs and PCB items disposed shall include:
a. The identity of the disposal and or recycling facility, by name, address, and EPA identification
number.
b. The identity of the PCB waste affected by the Certificate of Disposal including reference
to the manifest number for the shipment.
c. A statement certifying the fact of disposal and or recycling of the identified PCB waste,
including the date(s) of disposal, and identifying the disposal process used.
d. A certification as defined in 40 CFR 761.
3.5.3 Disposal by the Government
NOTE: Choose this option and subparagraphs if PCB waste transportation and
disposal has been arranged with PWD/PWC and PCB waste is to be delivered to
suitable storage site. Verify procedures with PWD/PWC. Omit paragraph when
the Government will pick up PCB waste at the project site.
Comply with disposal and transportation requirements outlined in 40 CFR 761and 40 CFR 263. Load and haul PCBs
to the storage site at [_____], operated by the Defense Reutilization and marketing Officer (DRMO). If the primary
[_____] site is filled to capacity, contact the Contracting Officer. The transport distance to any storage site
will not exceed the distance between the project site and the DRMO storage site at [_____].
3.5.3.1 [Delivery] [Government Pick Up]
NOTE: Choose the option for Government pick up if arrangements have been made
for the Government to pick up the PCB waste at the project site. This will
be required when DRMO does not have a suitable storage site and the PCB waste
must be picked up by the Government's PCB disposal contractor.
Contact DRMO at least 5 working days in advance to make arrangements for [delivery of PCB to the storage site.]
[pick up of PCB waste by the Government.] Phone [_____] or write to:
Defense Reutilization and Marketing Office
[_____]
[_____]
3.5.3.2 DD Form 1348-1
Prepare DD Form 1348-1 Turn-in Document (TID), which will accompany the PCB to the storage site. Ensure that
a responsible person from the activity that owns the PCB signs the DD Form 1348-1.