This screen gives you the ability to choose from several options when printing your Job, Master or Sections (selected on the Sections tab) to PDF.

To create PDF files, additional software – Adobe Acrobat version 4.0 or higher -- is required. Acrobat provides the following methods for producing PDF documents:

• Adobe PDF  - Adobe Acrobat 6.0 or Higher

• Acrobat Distiller and PDFWriter  - Adobe Acrobat 4.0 or 5.0

For utilizing the options below, the Acrobat Distiller or Adobe PDF is required for the features that Bookmark and Combine Processed Sections, but producing PDF documents with the other options can be accomplished with PDFWriter alone. Please see notes below on the required settings for Publishing to PDF using the Adobe PDF, Acrobat Distiller and PDFWriter.

These options are available with either Adobe PDF, Acrobat Distiller or PDFWriter installed:

• Save copies to PDF sub folder (not available for Masters) -- allows you to process a set of PDF documents that corresponds to the Review Status chosen from the Job Properties Schedule tab and save it in a separate sub-folder.
   

• Retain exiting PDF files unless replaced with newer versions -- prevents the system from automatically deleting all existing PDF files in the destination folder or sub-folder when new PDF files are generated. Any existing PDF files in the folder or sub-folder that have the same names as ones being generated will be replaced with the newly-generated files.

These options require Adobe PDF or Acrobat Distiller:

• Bookmark Sections

  -- creates a dual-pane view of each document, with an expandable outline in the left pane that containslinks to the Parts and Subparts.

  • Add Section number to Section bookmark

  • Add Section number to Section table of contents bookmark

   

• Combine Processed Files Into One Document

  -- creates one PDF document containing your entire Job, Master or selected Sections. If you have selected Project Table of Contents from the Reports tab, you will have the two following options:

  • Include Project table of contents in combined PDF document

  • Create a separate PDF Project table of contents in combined PDF document

   

When Project Table of Contents (either with or without Scope) is processed with the Job, Master or Sections, the TOC content that is displayed in the right pane will have hyperlinks to the Sections (even if you choose the option to process the TOC as a separate file).

Before using Adobe PDF (version 6.0 and 7.0) or Acrobat Distiller (version 5 with Windows NT / 2000 / XP) for these functions, the default checkmark must be removed from the Do not send fonts to Distiller checkbox in either the Adobe PDF or Acrobat Distiller Printing Preferences or Document Defaults (depending on which operating system you use). If you uncheck it from this screen from inside SpecsIntact by using the Setup button at the bottom of the Print Processing dialog box, it will only remain unchecked until you close SpecsIntact. To make the unchecked status the new default, you must close SpecsIntact, go to the printer properties for Distiller, and uncheck the box from that location.

To ensure that the Submittal Register prints correctly when using PDFWriter versions 4 or 5, see Printer Setup.

• Process and Publish -- applies the choices made on the tabbed screens, publishes the selections in PDF, and sends them to the folder selected from the File | Specify PDF Folder.  They will be displayed in the SI Explorer left pane in a PDF Files subfolder under the Job.

• Process Only -- applies the choices made on the tabbed screens and sends the results to the Processed Files folder under the Job in the SI Explorer.
  
  It does not publish them in PDF.  Use the Process and Publish button to produce PDF files.

• Save Settings -- will save the choices you make on the tabbed screens (but not the choice of Sections to be processed/printed) so that the next time the box is opened, the selections you saved will be your new defaults.

• Cancel -- will close the dialog box without executing any of the changes.

• Printer --drop-down box displays available printers.

• Setup -- opens the Print Setup dialog box to allow setting changes like duplex printing.

If you want to save some but not all the settings, make the ones you want to save first, use the Save Setting button, and then make the additional selections that you don't want to save. Example: You want to make permanent changes to the Headers and Footers, but you will want to select different reports the next time you process Sections. You would make the changes on the Header/Footer tab first, click the Save Settings button, then choose the Reports you want to run.)

SpecsIntact v4.2.0.778 and higher now supports PDF publishing in Color.  To use this feature, Color (when printing to color printer) found on the Process and Print/Publish, Options Tab must be selected.